EME 466
Energy and Sustainability in Society

In-Person Presentation Report

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Planning Your In-Person Presentation

Identifying the “event” and audience for the in-person presentation can be a challenging part of this project! You're encouraged to investigate broadly and think resourcefully about opportunities. (A great starting place is your list of stakeholders--those who have something to lose or gain related to your topic.) You can be creative! Here are some ideas:

  •     local community meeting,
  •     guest speaker at local community college or other educational groups,
  •     non-profit event,
  •     local/state government hearing,
  •     lobbying legislature(s) or meeting with staffers,
  •     official comments (submitted and recorded on public record),
  •     industry conference,
  •     corporate meeting/event.

A resource you may wish to try is MeetUp, to find local groups in your area with relevant interests. (Highly recommended!) As you plan your presentation and consider your options, stay in touch with your Coach. Every case is different--the goal is for this to be a meaningful and rewarding learning experience for you (and your audience!).

Note--Your in-person presentation will be on your project topic and draw deeply from the research and analysis you have done, but it does not have to be in the exact structure of the written report (research, analysis, recommendations). Tune your research and findings to best suit your in-person audience. If you have any questions about this, please contact your instructor--far in advance!

Event Details (opening section of your report, the first subhead)

Provide event title, date, location, sponsor (host) and time.

Letter of Confirmation from Sponsor (a subhead in your report)

Provide copy of a letter from the event sponsor/host that confirms student’s participation in the event and any comment/observations the sponsor/host may like to offer. Include name, title, email address and phone for individual writing the letter.

Pre-Event Publicity (a subhead in your report)

To build an audience at the event where the presentation will take place, information about the event must be extended to prospective attendees. The source and nature of this communication will depend on the type of event. Different types of publicity include:

  • notice or advertisement in print or electronic publication(s)
  • announcement on social media (Facebook, twitter)
  • other online notice/groups (e.g., LinkedIn, Google adwords, Craig’s List)
  • direct mail or email notification to target list
  • flyers or posters distributed to locations where they are hung for passersby
  • telephone campaign
  • internal newsletters (corporate, academic)
  • website postings (e.g., Meetup.com)

Describe how the event where you presented was announced and promoted. Include examples. (This may be best done with screenshots, photos, scans, scripts, etc.). Identify source of the publicity (may be student), the distribution channel (how information was communicated) and target (to whom was the information sent/presented). If student believes sponsor/host efforts are insufficient, student should supplement with their own publicity efforts.

Preparation for Presentation (a subhead in your report)

Describe any and all supplementary materials you prepared in advance of the presentation to use during the presentation. Include audio/visual materials (e.g., PowerPoint, video, simulations), handouts, speaker notes, models, demonstrations. Provide files, examples or links for each.

Post-Event Feedback (a subhead in your report)

Describe method(s) used to invite audience feedback. Examples include—question and answer (directly following presentation), survey form prepared in advance and submitted to attendees, invitation to post on blog/social media, email student directly.

Student Assessment of Experience (a subhead in your report)

Please post an edited summary of this on your blog, where it will count as a weekly journal entry.

  • Describe setting (e.g., conference room, auditorium, community center, township building).
  • Describe the speaker setup—(e.g., microphone, podium, stage, informal). Did you use a presentation?
  • How long were you expected to talk? How long did you actually speak?
  • Describe size and nature of audience. Were they interested? In agreement with you…or challenging?
  • Summarize the feedback you received and provide examples. Were you surprised by any of the questions or comments?
  • Did your supplementary materials (described earlier) all work as planned? Any technical difficulties or problems with the facility?
  • Overall, how did it go? What went well? What could’ve gone better? Anything you would do differently next time? Was your preparation sufficient? Did you enjoy it? Was this hard or easy for you?
  • Do you expect any follow-up to come from this experience? (For example, has this led to a volunteering or job opportunity for you? Will you join or volunteer with any local stakeholders? Are others interested in using your research?.)
  • What advice would you give others about this part of their Capstone Project?

Submission

Submit your In-Person Presentation Report by the due date posted on the Course Calendar. To submit, please use the Presentation module in Canvas.

Grading

Letter of Confirmation from sponsor—Required for credit.

Preparation for Presentation (40%)—Presentation is suitably supported with materials that are correct, well organized and professional.

Student Assessment (30%)—Student’s assessment fully satisfies guidelines above, addressing all points fully and honestly. Student reflects constructively on experience.

Pre-event publicity (15%)—Submitted description and examples fully satisfy guidelines described above.

Audience Feedback (15%)—Audience was encouraged to give feedback and provided with sufficient channels for doing so. Summary of feedback presented.