The following is an example of the type of proposal that you will be developing:
Request for Proposal (RFP)
This RFP has five (5) parts. In order to be considered for this project each submitting agency must complete all parts. Instructions on how to complete each section is provided under each section’s header.
This forward must be completed and presented on a separate page.
- Project title: “Challenges to Geospatial Data”
- Proposed starting date:
- Project duration:
- Proposed deliverable date:
- Number of staff involved with this project (include management):
- Amount requested from NouHu Fund (US$):
The Project Proposal Application for Funding Form has five sections:
- Executive Summary
- Statement/Scope of Work and Management Plan
- Preliminary Project Schedule
- Project Monitoring and Evaluation
- Project Budget
I. EXECUTIVE SUMMARY
I.A. This section should provide a brief introduction to the current NouHu RFP. The summary should also describe:
- the problem or critical issue which this proposal seeks to resolve;
- how this proposal relates to other relevant characterizations, recommended relief strategies, and policies on refugees; and
- whether other existing refugee characterizations and activities by other agencies will complement the proposal.
I.B. This section should describe your company's relevant experience and unique qualifications.
- Describe the relevant experience and capabilities of the enterprise submitting this proposal.
- What are the benefits of selecting your enterprise for this project?
- Identify the type and level of resources (personnel expertise and software/hardware) that the implementing enterprise submitting the proposal will provide for project planning, implementation management, and follow up.
II. STATEMENT/SCOPE OF WORK and MANAGEMENT PLAN
II.A. Expected Project Results/Deliverables:
This section should describe the overall results that the project is expected to accomplish.
- Discuss the specific data sets and variables that could be used to provide a solution to NouHu’s RFP. You should feel free to include data sets and variables that are not present in UNHCR’s refugee database. But, if you do, please identify specifically how these external data will be used in your solution to the problem.
- Present a survey of existing geovisualization/geovisual analytics solutions. This survey should describe key characteristics of existing geovisualizations/geovisual analytics solutions that could be applied to help address NouHu’s RFP. Note, these existing geovisualization/geovisual analytics do not necessarily need to examine refugee data.
The discussion should indicate in quantitative terms, to the extent possible, what the project will produce through its planned activities.
II.B. Detailed Project Activities and Work Plan:
This section should describe how each immediate project objective will be carried out in terms of planned activities, their timing and duration, and who will be responsible for each activity.
- Identify which geovisualization/geovisual analytics tools will be most useful in answering NouHu’s RFP.
- Give an indication as to how long each tool will be in development.
- What specific challenges may be encountered during this project, and how will they be addressed.
II.C. Implementing Management of Project:
This section should describe:
- Who will be responsible for planning and management of project operations as well as the roles of other bodies and organizations associated with the project?
- What arrangements will be established to ensure that there will be effective coordination with other relevant programs and activities?
This section should also discuss whether project operations are expected to continue, or expand to other areas or sectors, once the current RFP is completed. This could include plans for introducing self-financing provisions to ensure continued viability of operations on project completion.
III. PRELIMINARY PROJECT SCHEDULE
Indicate the total period of performance of the work described above that this project is anticipated to last. Itemize the duration according to each task.
IV. PROJECT MONITORING AND EVALUATION
This section should discuss proposed mechanisms and procedures for monitoring of project operations to ensure that activities occur as planned, that they remain directed towards stated objectives, and that appropriate corrective action is taken if required.
Specifically, the discussion should indicate who will be responsible for preparing periodic project progress and final technical reports and for the accounting of expenditures.
V. PROJECT BUDGET
The budget for this proposal should be prepared in U.S. dollars. The budget should include, but is not limited to, a description of each budget line item. The budget should itemize all tasks and personnel. In addition, the budget should account for time involved by each individual on each anticipated task. Expected costs (beyond personnel) should be included. Some of these costs include software/hardware, training, consulting, and contracting, which should also be included and associated expenses justified.
V.A. Project Personnel:
The resources of the NouHu Fund can finance specialized project personnel needed to plan and carry out the project or specialized consultant services required to accomplish a specific project objective. Competitive salaries and consultancy fees should be reflective of local prevailing conditions.
- International Experts: for international personnel working for more than six months on the project. Job description/Terms of reference should be included in project document.
- Consultants: for personnel working for less than six months on the project. Job description/Terms of Reference should be included in project document.
- Administrative Support: for clerical and related support tasks. Please note that financing of project support personnel is not a priority for the UN Voluntary Fund.
- Official Travel of Project Personnel.
This component pertains to specialized services provided to the project by an outside contractor. Each subcontract will require a separate budget line; subcontractor terms of reference should be attached as an annex to the project document.
- Group Training: organized training programs conducted outside the country of the project; group training normally does not exceed two months.
- Individual Training: individual training organized and conducted in the country of the project.
- Expendable Equipment: items of equipment, supplies or training materials valued at less than $400 (US).
- Non-Expendable Equipment: items of equipment valued at $400 (US) or more or which have a serviceable life of five years or more.
The NouHu Fund will not cover costs for premises (construction, rent, utilities). This line item should only be used to indicate any contributions sought from other donors, the Government, or the Implementing Agent.
- Operation, Maintenance and Repair of Equipment: operation and maintenance of project equipment that cannot be covered by the Host Government or the project Implementing Agent.
- Publications and Report Costs: report costs, which may include the reproduction of a reasonable number of copies of project technical and final reports.
- Sundry and Communications: official postage, communications, and incidental supplies.