Capstone Project: Stage 5 Instructions
You are now in Stage 5 - the Final Stage - of the Capstone Project.
- Previously, you downloaded the CVAT Coast City Audit PowerPoint.
- As you completed each section of the CVAT Coastal City Audit PowerPoint and received feedback, you were encouraged to populate the CVAT PowerPoint with high-quality information on all aspects - Physical System, Human Social System, Engineering System, and Vulnerability Planning Actions. By this point, you should essentially be done with the CVAT PowerPoint and putting the finishing polishes on your final required submission – your two completed PowerPoint presentations.
- Goals of CVAT Coastal City Audit Presentation: Your PowerPoint should contain the most relevant information gathered during the course about your chosen city. It should tell the story of the city in terms of each of the topic areas we covered in each section of the course. It should be presentation-quality, suitable to present to an audience of peers to convey the most important concepts in a 10-15-minute presentation.
- Goals of your Coastal City Slides Presentation: This separate slide deck should contain the graphics and summary for your project. You can make the presentation your own by editing and adapting the slides provided. Be creative, but stay within the basic framework to include required components, following the guidelines below. Be sure to include narration. Your presentation should be suitable to present to an audience to convey the most important concepts in a 10-15 minute presentation (see instructions below).
Components of your finished Capstone Project
The completed project should comprise:
- Your completed CVAT Coastal City Audit PowerPoint compiling the most important features of your coastal city, drawn from your notes (do not just copy and paste all your notes; please make corrections based on feedback).
- A Coastal City Slides PowerPoint presentation containing 8 - 12 slides, following minimal guidelines of:
- A title slide.
- A slide including at least one map, annotated using text and symbols in PowerPoint, conveying the most important points about the city.
- At least eight (8) figures (photos, graphics, graphs of data) that help the viewer understand the details about your chosen city. Include captions for all figures and reference the source of the image. Figures can include graphs or other kinds of data as well as photos. Remember to use data resources that you have used during the course.
- Summary pages (2) with bullet points summarizing the most important take-away messages you want to get across about your city.
- One (1) page outlining your Recommended Resiliency Actions for your city.
- A list of references for all sources used in your research, written in citation format.
- An audio narration for each slide. Be concise and keep each slide to 30 seconds. Plan and write out your narration and read it, rather than ad-lib.
Recording your narration in PowerPoint
You can record your narration directly in PowerPoint. The instructions will vary slightly depending on whether you are using a Mac or a PC and which version of PowerPoint you are using. Under Slide Show, there is a button Record Slide Show. This should start recording immediately and allow you to move between slides so everything will be in one file. Preferably you can just save the recording as a PowerPoint file, but you can also export it as an MP4 file.
Video: PowerPoint Tutorial: Recording and Exporting Videos (5:17)
Today I'm going to show you how you can take an existing PowerPoint that you've created and make a video out of that PowerPoint. So let's begin. Now it's very important to note that in this demonstration I'm using the 2016 Mac version of PowerPoint. But if you're a Windows user using the 2016 version, the process is very similar, so you should be able to follow along just fine.
Now the first step you'll need to do will obviously be creating your PowerPoint, and if you want any animations added to PowerPoint like I've got here, you'll need to do that before you begin recording. But once you've finished making a PowerPoint presentation, the next thing you might want to do is add audio to that presentation. Now, most laptops come with a built-in microphone that can be used, of various quality depending on your computer. You can choose to use that microphone and talk into the laptop. However, if yours doesn't have a microphone, or you're not using a laptop, or you might want a little bit better audio, you can easily get external microphones that plug easily into your computer and use that instead. But once you got sorted how you're going to record your audio, to add audio to your presentation, you locate the slideshow toolbar up at the top here. And you've got this tab here called "record slideshow". When you press this tab, it'll immediately start recording. And what will come up is a view that looks like this and it's already capturing what I'm saying. Now, as with any other PowerPoint, you scroll through them the same way. And I like to use the direction keys to do this. So once I'm finished with the slide, I use my direction key and it'll go to the next slide. And if you've got animations, you keep pressing that direction key and those animations will add, as per normal, and will save the timing that you press them to come in at. Once you've finished, you either press this "end show" at the top left here, or you just press the next directional key. It'll ask you whether you want to save the slide timings. If you're happy with what you recorded, you hit yes to that option. If you want to review what you recorded and make sure you're happy with it before you move to the next step, you can press this button here, the "play from start" button, found on that slideshow toolbar and it'll play what you recorded from the start, and it'll look a little something like this. I'm going to escape that now. Now you might not have been able to hear that audio the best cause it is coming through my laptop speakers.
But let's now say that you're happy with the recording and you want to export this as a video now. This is where Macs and Windows will slightly differ. On a Windows computer, you'll have a file option here, where on the Mac, I need to go to the top bar and find my file option here, and you want to press this. Now, if you're using a Windows computer you'll actually immediately see a "create a video" option. However, on the Mac, we don't have that here. So, to create a video on a Mac, we need to hit the export. Obviously, on the windows, you press that "create a video" option. Now, if you're using a Windows computer what comes up next is pretty self-explanatory in order to create your video. But for Mac, it's hidden under a drop-down. You'll find this "file format" option and at the moment, it defaults to PDF. Well, I don't want to export it as a PDF, instead, I want to press this drop-down and it gives me a list of file formats to export it as. There's two video format files that we can export as, either an mp4 or a mov file. Now, these two files are fairly similar. The mov file is a bit more QuickTime related than anything else, where the mp4 file is much more widely recognized. So if you're planning to share this amongst a lot of people, you might want to use the mp4 file. Now once you've selected that, it gives me a quality option and it has three different levels that you can choose from. Now, the higher the quality you choose to export your video, the larger the file is going to be. So you've got to decide what is going to be most appropriate. Here, I'm going to choose the top quality, which is a 1920 by 1080 video. Once you've done that, and you're happy with where you're exporting it to, you press the export button. And what that now does is, down at the bottom here it's exporting that video in an mp4 file. Once you've allowed PowerPoint to finish exporting that file, you locate that file where you've saved it, and you've successfully created a video of your PowerPoint.
Submit your two completed PowerPoints to Capstone Project: Stage 5 (Final) by the due date on the Calendar. Please employ the following naming convention: Last Name_First Name Stage 5 CVAT.ppt and Last Name_First Name Stage5.ppt. respectively.